Customer privacy notice​

This privacy notice tells you what to expect us to do with your personal information.

​

1. Contact details

2. What information we collect, use, and why

3. Lawful bases and data protection rights

4. Where we get personal information from

5. How long we keep information

6. Who we share information with

7. Sharing information outside the UK

8. How to complain

​

​

1 - Contact details

Email: contact@tiny-gyms.com

 

2 - What information we collect, use, and why
 

We collect or use the following information for service updates or marketing purposes:

 

• Names and contact details

• Addresses

• Marketing preferences

• IP addresses

• Website and app user journey information

• Records of consent, where appropriate

​

​

We collect or use the following information for research or archiving purposes:

 

• Names and contact details

​

​

We collect or use the following personal information for dealing with queries, complaints or claims:
 

• Names and contact details
   

 

3 - Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

 

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.

​

• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.

​

• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.

​

• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can read more about this right here.

​

• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.

​

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.

​

• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

​
 

If you make a request, we must respond to you without undue delay and in any event within one month.
 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

 

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
 

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
   

  • We only collect email addresses from people who are asking to be updated about our business. We also give them an option to share their postcode to request we open a site near their location.

 

 

Our lawful bases for collecting or using personal information for research or archiving purposes are:

 

• Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

 

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:​​​​​

  • ​We only collect contact details in our research surveys from people who have chosen to share their email as a way of contacting them to let them know if they've won our prize draw.

 

​

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

 

• Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

  • We need to capture an email address to be able to respond to queries.
     

 

4 - Where we get personal information from

 

• Directly from you

 

​

5 - How long we keep information

This data processor does the following activities for us: They manage our CRM and marketing email system
 

 

6 - Who we share information with

Data processors

HubSpot
This data processor does the following activities for us: They manage our CRM and marketing email system.
 

We have a joint controller relationship with HubSpot. We process your personal information with that joint controller for the following reason: We use HubSpot as a CRM to manage our customer contact records, and to send emails.

 

7 - Sharing information outside the UK

Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

Organisation name: HubSpot

Category of recipient: Data processor / CRM system

Country the personal information is sent to: United States and Germany

How the transfer complies with UK data protection law: Addendum to the EU Standard Contractual Clauses (SCCs)

Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.

For further information or to obtain a copy of the appropriate safeguard for any of the transfers below, please contact us using the contact information provided above.

​

​

8 - How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

        
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

 

Last updated
6 December 2024